Do you have some spare time and an occasional desire to get out of the house? The Argyle Music Association is always up to something and you could get up to some of it too. We have several volunteer positions to fill each year.
Some of the parent volunteers with the amazing teachers who made Cabaret 2023 great
AMA President
The President helps guide the work of the Argyle Music Association throughout the school year. This includes running AMA meetings, helping prepare meeting agendas, keeping discussions organized, and supporting communication between the executive, music teachers, committees, and parent volunteers.
The President also helps with budgeting, signing cheques, paying bills, and making sure the association’s work continues smoothly from one event or fundraiser to the next.
Secretary
The Secretary helps keep AMA meetings organized and properly documented. This includes taking notes at meetings, preparing meeting minutes, and sharing them with the executive or membership after each meeting.
The Secretary also helps maintain a clear record of decisions, action items, motions, and follow-up items so that the association has continuity from meeting to meeting and year to year.
Fund Raising Coordinator
The Fund Raising Coordinator helps organize the fundraisers that support music students and music program activities. This includes setting up fundraisers through online platforms, tracking important dates, and helping communicate launch dates, order deadlines, and pickup details.
The coordinator also helps organize volunteers for pickup or delivery days and works with the Treasurer or other AMA members to help track funds raised and student allocations where applicable.
Treasurer
The Treasurer manages the financial records of the Argyle Music Association. This role includes tracking income and expenses, helping prepare budgets, monitoring bank activity, issuing or depositing payments, and reporting on the association’s finances.
An accounting or bookkeeping background is helpful, but organization, attention to detail, and a willingness to ask questions are just as important. The Treasurer works closely with the President, fundraising volunteers, and event coordinators.
Cabaret Coordinator
The Cabaret Coordinator helps organize Cabaret, the AMA’s largest fundraising event of the year. This role involves coordinating planning meetings, keeping track of the many tasks that need to be completed, and helping make sure volunteers, supplies, ticketing, food, décor, auction items, and event details come together.
The Cabaret Coordinator does not do everything alone. The role is mainly about keeping the planning process moving and helping the different volunteer teams stay organized.
Cabaret Volunteer Positions
Cabaret depends on many volunteers, and there are jobs of all sizes. Some roles involve planning ahead of time, while others are needed only on the day or evening of the event.
Volunteer areas may include coordinating event volunteers, helping with the silent auction, organizing food, assisting with the bar, decorating the venue, supporting sound and lighting, preparing the program, helping with setup, and assisting with cleanup.
Web Master
The Web Master maintains the Argyle Music Association website and helps keep it current throughout the school year. The site runs on WordPress, so most updates involve posting information, updating pages, adding events, and keeping links and dates accurate.
The Web Master posts teacher communications when appropriate, updates the music calendar, maintains fundraiser information, and helps keep the website useful for students, parents, teachers, and volunteers.
For Cabaret, the Web Master also helps set up the Eventbrite ticket sales page, manages seating charts, and works with the Treasurer or Cabaret team to prepare final seating and ticket lists.
AMA Volunteers & Vacancies
If you are able to help with any of these jobs, please send an email to icanhelp@argylemusic.ca .
Please let us know if you are able to help out in any of the above capacities. Even if you do not have a child performing in the concert, please consider coming along to help out. You will meet and work with a group of people who are eager to pass along their knowledge. You will get to do things for your kids without having to do things with your kids. Also, we get to taste the wine selections for Cabaret.